Flowers Photography and Video Preparation – Wedding Preparation

Flowers Photography and Video Preparation – Wedding Preparation
There is nothing more beautiful than the sight and smell of flowers in bloom and they will be an essential part of your big day. From the wedding Service to the bride’s bouquet, and from the wedding reception to the buttonholes and corsages, wedding flowers are everywhere to be seen. Coordinating the ‘floral package’ so that it complements the day and makes the best use of seasonal flowers requires careful planning and the professional advice of a florist.

Refer to Checklist 10’Flowers’
□ Consider Provision of flowers for the church or civil ceremony, following discussion with officiant, Superintendent Registrar, Civil Partnership Officer or venue manager – see ‘Church Wedding’,
□ Consider Provision of flowers for the reception
□ Choose a florist
• recommendation
• good reputation
• advertisement
• website
• ask to see photographs and samples of their work or look at online images
□ Establish their availability on the date you require
□ Make an appointment to discuss your requirements:
• show the florist pictures of relevant flower designs that appeal to you
• outline the color scheme and style of flowers
• specify any favorite flowers
• bouquets headdresses corsages buttonholes
Take along sketches or photographs of your dress and attendants’ clothes and any pieces of fabric, ribbon, etc.
• flowers for the ceremony
• flowers for the reception
• estimated total cost
□ Book florist

Pay a deposit and discuss payment details U Write to confirm requirements or request confirmation U Specify delivery or collection arrangements, times and venues U Exchange mobile telephone numbers for use on the day

Photography
Your wedding photographs are the lasting Images of your special day, so be sure you find the right photographer to capture all the magic, the people and special moments in the day.

Refer to Checklist 7 7 ‘Photography
□ Choose a photographer or photographic Studio. It is suggested you look at three portfolios. A website is an excellent way to view the photographer’s images and styles
• recommendation
• good reputation
• advertisement
• website
• establish their availability on the date you require
• request brochures and details of charges
□ Arrange a meeting to discuss your requirements:
• establish that the photographer you meet will be the one who will be covering your wedding or civil formation
• request to see their own portfolio of complete weddings, not just their best images
• discuss fees and cost of photographs, including package deals and any extras you may have to pay for
• establish whether the cost of an album or digital image CD is included in the package, or just the photographs
• establish the availability of an online photo album for viewing and ordering
• ascertain when the proofs or online images will be ready and for how long they will be available while you make your selection
• enquire when the prints will be ready
• check how long the negatives or digital images will be retained
• estimated total cost
□ Book photographer
□ Pay a deposit and discuss payment details

□ Arrange a meeting to be held approximately one week before the wedding to discuss the following points:
• confirm date, times and venues
• exchange mobile telephone numbers for use on the day
• discuss options and requirements for informal photographs
• any special effects, black & white or sepia images required
• ensure that your photographer knows what formal pictures you require. These might include the following:

Pictures at Home
Portraits of bride
Bride with bridesmaid(s) and pageboy(s)
Bride with parents Family group(s)
At the Church/Register Office/Approved Premises
Groom
Groom, best man and ushers Groom and his parents
During the Ceremony (if permitted)
Signing the register
With officiant, Registrar or Civil Partnership Officer and witnesses
After the Ceremony
Bride and groom
Groups
Bride, groom and best man
Bride, groom, best man, bridesmaid(s)/pageboy(s) and ushers
Bride and groom with parents
Bride’s family group
Groom’s family group
Friends
Complete wedding group
At the Reception
Portraits of bride and groom

• delivery or collection of proof album and confirm details of online images
• advise guests about online images with website address and password

Video
A well made wedding video can provide an invaluable lasting memento of the occasion, recording many of the amusing incidents you missed and capturing the planned events, as well as those spontaneous moments that are unique to every wedding.

Refer to Checklist 12 Video’
□ Before you proceed with booking a videographer, it is advisable to obtain the permission of the officiant, Superintendent Registrar or Civil Partnership Officer. Ask if there are any restrictions on where you can film in the venue and if more than one camera is allowed (often one camera is placed at the back of the venue looking up the aisle and another will be adjacent to the couple)
□ Decide whether you will ask a friend or use a Professional Company If you choose a friend, ensure they have the necessary video camera and equipment, editing facilities and DVD burning equipment or arrange to hire. Ensure they know how to use the equipment and understand how to film a wedding
□ Choose a videographer. It is suggested you contact two or three videographers to ensure you choose the most appropriate one to make your video. Check on their professional experience and training
• recommendation
• good reputation
• advertisement
• website
• request brochures and details of charges
• borrow sample Videos. Ask to see a recent full-length wedding video rather than just a show-reei of the highlights of other weddings
• establish their availability on the date you require
□ Make an appointment to discuss your requirements:
• date, times and venues
• details of coverage
• additional sound-track or background music
• edited highlights
• Copyright clearance for music and songs
• establish the approximate running time of the finished video
• estimated number of DVD copies
• estimated total cost
□ Book videographer
□ Pay a deposit and discuss payment details
□ Write to confirm requirements or request confirmation
□ Arrange a meeting to be held approximately one week before the wedding
□ finalize the arrangements
• confirm date, times and venues
• exchange mobile telephone numbers for use on the day
If a video of the ceremony is not possible, you may wish to consider the possibility of a sound recording.
□ Obtain the permission of the officiant, Superintendent Registrar or Civil Partnership Officer and reception venues, as appropriate
□ Arrange suitable recording equipment and microphone system

Checklist 10 Flowers
Florist
Address
Telephone Mobile
Email Website
Contact
Color scheme
General style
Favorite flowers
Bride’s Bouquet
Color
Style
Bride’s Headdress (also discuss with hairdresser)
Color
Style
Chief Bridesmaid/Matron of Honour’s Bouquet
Color
Style
Chief Bridesmaid/Matron of Honour’s Headdress
(also discuss with hairdresser)
Color
Style
Bridesmaids’ Bouquets
Color
Checklist 10 Flowers (Cont.)
Style
Number
Bridesmaids’ Headdresses (also discuss with hairdresser)
Color
Style
Number
Basket of Flowers for the Flower Girl
Color
Style
Mothers’ Corsages (check color of clothes)
Bride’s mother
Color
Style
Groom’s mother
Color
Style

Checklist 10 Flowers (Cont.)
Church (also discuss with the officiant whether any flowers are provided and if there are any other weddings on the same day) Color Style
Church entrance Altar
Chancel steps
Pulpit
Lectern
Pew ends
Windowsills
Columns
Font
Delivery date Time
Delivery address
Civil Ceremony
Color
Style
Delivery date Time
Delivery address

Checklist 10 Flowers (Cont.)
Reception (also discuss with hotel/restaurant/hall/caterers)
Color
Style
Entrance
Buffet table
Dining tables
Cake table
Delivery date Time
Delivery address

Checklist 11 Photography (Cont.)
Additional photographs (e.g. during speeches, guests, head table, guests at tables, informal pictures of guests mingling, dancing, bride throwing bouquet, leaving for honeymoon)
Any special effects required

Checklist 12 Video

At the Church/Register Office/Approved Premises
Time of arrival                              Location
Arriving at church/register office/approved premises Bride walking up the aisle with father
During the Ceremony (if permitted)
Hymns (church orily)
Vows
Singers/musicians (church only)
Signing the register/schedule Coming down the aisle