Jan 12

Invitations Guest List and Stationery Preparation – Plan my Wedding

Invitations Guest List and Stationery Preparation
It is important to check the capacity of the church, register office or approved premises before deciding how many guests to invite to the ceremony and ascertain how many can be catered for at the reception.
□ Decide how many guests you would like to invite to the ceremony and the reception
□ Produce a schedule with the suggested columns

Name and Address Tel.No. No. of children Accepted

Refused

□ Decide how many guests you would like to invite to the evening reception
□ Produce a schedule with the suggested columns

Name and Address Tel.No. No. of children Accepted

Refused

□ Decide whether you wish to invite couples with babies or young children
□ Prepare a guest list for the ceremony and reception and have some names in reserve
□ Prepare a separate guest list for the evening reception and have some names in reserve
□ Determine how many invitations are required – see ‘Stationery’
□ Decide whether it is appropriate to include any guidance on dress or theme
□ Decide whether you will include an invitation reply card
□ Send out the invitations at least six weeks before the wedding and state whether a guest may bring a partner
□ Record responses as they arrive and send out invitations to people on the reserve list if numbers permit
□ Acknowledge invitation replies
• send a wedding gift list or information pack (with reply or on request)
• enclose a map of the ceremony and reception venues
• include a list of nearby hotels and guesthouses with prices where appropriate
• ask to be notified of any special requirements such as diet, e.g. vegetarian, kosher or allergies, highchairs for babies and wheelchairs for any elderly or disabled guests

Stationery
Your wedding invitations are the first glimpse your guests will get of your wedding day, so it’s important to make a good first impression. As well as letting them know the all-important details of the day such as date, time and location, your wedding invitations will give them an idea of the tone and theme of your wedding. Choose stationery in complementary colors and styles to match your color scheme or theme.

Refer to Checklist 14 _
Wedding Invitations
□ Decide whether to write your own or have them printed
□ Choose a style to suit the wedding (formal, traditional or modern)
□ Size and shape (rectangular, wedding bell, heart, etc.)
□ Background color
• color of lettering
• typeface
• border
• motif
□ Compose appropriate wording to complement the style of card chosen and decide whether to include a space for your guests’ names
□ Arrange for a proof
Check spelling, wording, spacing and punctuation with great care
□ Determine the quantity you will require
One per couple or family (children over 18 should receive their own invitation), officiant, parents, best man, ushers, attendants and a few spares
□ Place the order and confirm the required date of supply

Evening Reception Invitations
□ Decide whether to write your own or have them printed
□ Choose a style to complement the wedding invitations
□ Size and shape (rectangular, wedding bell, heart, etc.)
□ Background color
• color of lettering
• typeface
• border
• motif
□ Compose appropriate wording
□ Arrange for a proof
Check spelling, wording, spacing and punctuation with care
□ Determine the quantity you will require
□ Place the order and confirm the required date of supply

Order of Service Sheets
□ Discuss the order of Service with the officiant – see ‘Order of Service’
□ Decide on a suitable style
□ Shape and size
□ Background color of lettering typeface border motif
□ Arrange for a proof and check carefully
□ Determine how many you will require
One per guest, officiant, organist and each member of the choir, plus mementoes
□ Place the order and confirm the required date of supply

Miscellaneous
□ Book matches
□ Bottleneck labels
□ Bridal favors
□ Cake boxes
□ Candles
□ Crackers
□ Drink mats
□ Guest book
□ Invitation reply cards
□ Keepsake album
□ Menu cards
□ Paper plates
□ Party poppers
□ Personalised celebration balloons
□ Personalised Holy Bibles (yourselves, parents, helpers)
□ Personalised satin ribbons (tables, pews, wedding cars)
□ Personalised video or DVD cases
□ Photograph album(s) or digital image CDs
□ Photograph wallets (for informal snapshots)
□ Place name cards
□ Serviettes
□ Serviette rings
□ Thank-you cards or letters
□ Wedding sparklers

Checklist 14 Stationery
Name of supplier/printer
Address
Telephone Fax
Email Website

 

No. Cost
Invitations £
One per couple or family (children over
18 should receive their own invitation),
officiant, parents, best man, ushers,
attendants and a few spares
Evening invitations £
Order of Service sheets £
Officiant organist members of choir
guests mementoes
Miscellaneous
Book matches £
Bottle neck labels £
Bridal favors £
Cake boxes £
Crackers £
Drink mats £
Guest book £
Invitation reply cards £
Keepsake album £
 

Checklist 14 Stationery (Cont.)

Menu cards £
Paper plates £
Personalised celebration balloons £
Personalised Holy Bibles (yourselves,
parents) £
Personalised satin ribbons (tables, pews,
wedding cars) £
Personalised video/DVD cases £
Photograph album(s) or digital image CDs £
Photograph wallets (for informal
snapshots) £
Place name cards £
Serviettes/serviette rings £
Thank you cards or letters £

 

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