Oct 09

Accommodation Hospitality for the Guests Stag and hen Parties – Plan my Wedding

Accommodation Hospitality for the Guests Stag and hen Parties
If you have guests traveling from a distance who need to stay overnight, any local knowledge and help you can offer to simplify the arrangements will be much appreciated. On the wedding day itself, you may want to offer light refreshments at home depending on the time of the ceremony.

Accommodation
□ Arrange overnight accommodation for family and guests, if required
• at a hotel (you may be able to negotiate a group discount)
• with nearby friends or neighbors
□ Confirm all arrangements in writing
• date
• time of arrival
• length of stay
• cost
□ Send a copy of the confirmation to relevant guests
□ Produce a schedule with the suggested columns

Date Confirmed

Name of Guest Name of Hotel Length : Date(s) Cost Hotel/ Guest
  or Neighbor of Stay Neighbor  

 
□ Alternatively, provide guests with a list of nearby hotels and guesthouses with prices
□ Buy small token of appreciation if neighbors provide accommodation

Hospitality
□ Arrange light refreshments at home on the wedding day for bridal party, attendants, photographer, etc.
□ Decide whether any additional hospitality will be offered other than on the wedding day
□ Make any appropriate arrangements
□ Produce a schedule with the suggested columns

Stag and hen Parties
Although it’s really the best man’s job to make all the stag night arrangements and the hen night is the responsibility of the chief bridesmaid, if you have strong ideas on what you want to do – or definitely don’t want to do – let them know firmly and early on. So choose well! Make sure you’ve discussed what kind of event you want to have beforehand.

Refer to Checklist 32 ‘Stag and Hen Parties’
□ Decide on the type of party and the venue
□ Book the venue
□ Arrange any catering
□ Book any entertainment
□ Compile an invitation list with the suggested columns
□ Send out invitations and record responses as they arrive
□ Arrange transport, if required
 

Checklist 32 Stag and Hen Parties  
Stag Party    
Type of party    
Venue    
Address    
Telephone    
Website    
Email    
Date Time  
Number of guests    
Transport arrangements    
Hen Party    
Type of party    
Venue    
Address    
Telephone    
Website    
Email    
Date Time  
Number of guests    
 

Checklist 32 Stag and Hen Parties (Cont.)

Transport arrangements

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